Long Beach Heartwell Fastpitch
 

Player / Team Draft Procedures

As approved by the Board of Directors.

Revised 01/17

Remember: This is Recreational Softball and is basically designed to be an Instructional Program. All girls get to play.  Long Beach Heartwell Fastpitch will make every effort to allow all children who have registered the opportunity to play. 

Drafting of Teams

  1. General Organization
    1. All teams in each division per season shall be formed by a Draft in compliance with the mandated ASA league requirement. Our league’s Draft procedure is often referred to the (Serpentine / Snake) draft method which is commonly used by most ASA girls’ softball leagues.
      1. The only two exceptions where the Draft does NOT apply are:
        1. When a division only has enough players to form a single team.
        2. The 6U Division is exempted from the Draft where 6U Teams will be selected and drafted by the recommendations made by the the Board of directors and individual requests.
    2. All girls in each division (8U – HS) must participate in the player assessment. The only exceptions are “Protected” players (defined below with Section VII). Protected players, will NOT participate during the assessments.
    3. All fees must be paid prior to a player being drafted or placed on a team.
    4. Our Draft intention is to place 12 players per team. Possible exceptions to adding a 13th player or reducing a team to less than 12 players may be considered and only allowed at the discretion and approval by the Board.
    5. All divisional Drafts must be witnessed by the following three League Board Positions:
      1. Either one of the President(s) or Vice President(s)
      2. Either the Head Player Agent or an Executive Board Member
      3. The respective divisional player agent.
  2. General Procedures
    1. The Draft for each division will be held on a date and at a location selected and pre-determined by the Board of Directors. The Draft date shall be as close as possible right after the assessment player evaluations.
    2. Only Two representatives from each Team will be allowed to be present to participate during the Draft.
    3. The are times when there may be conflicts between coaches, parents, and players. The Board will review all of these cases and will make the decision in regards to final placement of a player. (Whenever possible the board will make these conflicts known to the specific coach prior to the draft)
    4. Prior to the start of the draft, protected players will be placed on their respected teams in the proper draft round.
      1. If a team does not have Four protected players at the start of the draft, that team will be allowed to draft when his/her turn comes up in the draft.
  3. The draft order will be:
    1. Pitchers Draft
    2. Regular Draft
  4. Pitchers Draft It is the League’s intention to try to make each team equal as possible by providing a pitcher’s draft.  Every player that intends to pitch is required to participate in pitcher evaluations. 
    1. Pitchers Draft Rules
      1. The pitchers draft will follow a serpentine route. 
      2. Coaches will do a separate drawing for a team’s placement in the pitcher’s draft.  Draft position determination in the pitcher’s draft will be completed in two groups.  The first group are teams without a known pitcher and they draw from the lowest draft position placements.  The second group are teams with a known pitcher that will select from the remaining draft positions.  In both groups the designated Head Coach, or Coach Representative, in alphabetical order (by last name), shall draw a number for a position order in the Drafting rotation.  See Appendix B for an example.
      3. Selections will start with the manager drawing the first position, etc.
      4. Pitcher draft picks during the pitcher’s draft will occupy the first and second draft positions.  
      5. Teams may only protect one pitcher, unless approved by the board.  The rationale is we are a premier league and we need to ensure teams have pitching to play competitive ball.  
      6. Protected pitchers will be placed in the following draft order: “A” pitchers will occupy the first pitcher pick, “B” and “C” pitchers will occupy the second pitcher pick.  (Reference Section IV.B)
      7. After two (2) rounds at the pitching draft the remaining players will go back into the player draft and will be subject to the general draft rules. 
      8. If a player declares that she is not going to be a pitcher for the coming season or does not tryout and she had pitched more than 10 innings the previous season, that player will not be allowed to pitch in any game. 
      9. The parent(s) must inform the E Board, in writing, if their player that has pitched in more than one game the previous season will not pitch in the upcoming season.  The Divisional Player Agent shall notify coaches at the evaluations and the draft.  
      10. If a coach violates this rule, the game will be declared a forfeit as soon as the player throws one pitch.  An exception will be granted for illness or injury as long as all other available pitchers, for the team requesting exception, have reached their innings limit.
      11. Players that played in our league and did not pitch more than 10 innings the previous season are excluded. 
      12. If all teams in the division have a pitcher the pitchers draft is unnecessary and we will move straight to the regular player draft.
    2. Pitchers Placement Guidelines
      1. The following guidelines will be used to assign a letter ranking to all known pitchers in the league. A known pitcher will be defined as follows:
        1. “A” Pitcher- A known pitcher who pitched more than 21 Innings during the previous season, was on one of the teams finishing either 1st or 2nd in the standings and will remain playing in the same division. If the player was a Gold Team All Star pitcher remaining in the same division who pitched more than 12 Innings during All Stars that player will retain their “A” ranking.  This pitcher will occupy the number 1 spot on the draft board.  
        2. “B” Pitcher- A known pitcher who pitched more than 21 Innings during the previous season and was NOT on one of the two teams finishing either 1st or 2nd in the standings and will remain playing in the same division or a known pitcher who pitched more than 21 Innings during the previous season and was on one of the two teams finishing 1st or 2nd in the standings and IS moving up one division. If the player was a Gold Team All Star pitcher remaining in the same division who pitched more than 12 Innings during All Stars that player will have a “B” classification.  This pitcher will occupy the number 2 position on the draft board.
        3. “C” Pitcher- A known pitcher who pitched more than 10 innings during the previous season and was NOT on one of the two teams finishing either 1st or 2nd in the standings and IS moving up one division or a Player who pitches and who pitched less than 21 innings in the previous Spring Season and was on one of the two teams finishing 1st or 2nd in the standings.  This pitcher will occupy the number 2 position on the draft board.
        4. The Board will review the pitchers and make any adjustments in regards to their classification as needed.  
  5. Regular Draft
    1. The designated Head Coach, or Coach Representative, in alphabetical order (by last name), shall draw a number for a position order in the Drafting rotation.  This is separate from the Pitchers Draft Draw.
    2. Selections will start with the manager drawing the first position, etc.
    3. Selections will continue with the team drafting last in each round making the first selection in the following round as in a serpentine manner until all eligible players are drafted.
    4. After all players have been selected by the preliminary Draft procedures; the Divisional Player Agent and two designated head coaches from each team involved will have the option of seeking and conducting a trade if agreed upon and approved by the Board. NO PLAYERS NOT PRESENT AT EVALUATIONS WILL BE ELIGIBLE TO BE TRADED WITHOUT BOARD APPROVAL.
    5. Family Combinations
      1. Managers who are selecting a player (not a daughter), who has a family member players, must draft the remaining family members two rounds later providing the parents of these family members have requested they play on the same team. (Example: The remaining family members of a fifth-round Draft choice must be taken as the seventh-round choice, ninth round choice, etc.).
        1. Under no condition, however, shall the second family member be considered higher than a fifth-round Draft choice.
      2. To start the tenth (10th) round, all remaining sister combinations will be taken:
        1. All combinations will be offered to manager in Draft rotation.
        2. If any combinations remain, random selection will be instituted in draft order.
        3. Exception: Three family member combinations must be drafted starting in the eight (8th) round. Selection (1) and (2) will apply here.
  6. Exclusive Draft Rights
    1. Head Coaches and First Assistant Coaches of record shall be granted exclusive Draft rights (protection) to their daughters/players and this right shall be exercised in accordance to the Drafting Rules. The placement of Players in the Draft at the start is only used for the Protected Players. (See Appendix ‘A’ for examples) All other players, whether they are all stars, travel ball, or any other players, will be treated equally in the draft pool. Designated Pitchers are placed in a separate draft pool, unless put in the general draft pool by the Board.  Exception: Coaches without daughters may be granted exclusive rights to a player with Board approval.
      1. The Head Coaches and First Assistant Coach daughters shall be placed in the lowest draft position unless they meet the definition of a Pitcher, All Star, or Travel Ball player.
      2. The Head Coaches and First Assistant Coach daughters that meet the definition of a Pitcher, All Star, or Travel Ball player will occupy the draft position defined in the appropriate related section of the draft rules.
      3. Each team can protect 4 players, which shall include their daughters.
      4. A player that is NOT a daughter from one of the respective Head Coaches or First Assistant Coaches, must have the approval of the respective protected player’s parent(s) in order to be considered a protected player.
      5. Only the Head Coach, or designated representative of each team shall be officially recognized and approved by the Board of Directors for the purpose of exercising these exclusive Draft rights.
    2. An “All Star player” shall be defined as one who has been officially recognized by the Board of Directors as an "All Star Player".
      1. Head Coaches and First Assistant Coaches draft rights for a Gold Team All Star Player returning to the same division in which she was as an All Star Player, or a Travel Ball Player shall be exercised in the first round of the regular player draft.
      2. Head Coaches and First Assistant Coaches draft rights for a Gold Team All Star player(s) advancing to the next higher age division shall be exercised in the second round of the regular player draft. 
      3. A Coach may not protect more than three Gold Team All Star Players as recognized by the board without prior approval of the board.
      4. Additional protected Gold Team All Star players will fill the highest available draft position(s).
      5. All other draft of girls will be exercised in the fifth or consecutive rounds. 
      6. If a protected player has one or more family members, then the family members will not count toward the protected player total. However, if the combined total amount of players protected is more than 4 (because of family), all additional players beyond the first 4 will occupy the lowest remaining available draft positions.
      7. If a Head Coach has two or more daughters protected on the same team, the player who would rank the lowest shall occupy the final draft position. All additional siblings shall occupy draft positions based on rankings defined in section II.B and section III.A.
      8. Exceptions: A Travel Ball Player shall be defined as one, who in the previous Spring or Fall Seasons, has signed or participated for a period in excess of 30 days on an ASA Junior Olympic (J.O.) Travel (“A” Classification) Team as defined in the ASA Yellow Book.  The Travel Ball Player shall be classified in the same draft positions as the Returning “All Star Player.”
  7. Post Draft Procedures
    1. Players Trades
      1. In regards to conducting player trade(s), the optional player/parent comments, and attempt in trying to fulfill as many wishes / requests as possible should be taken into consideration, but we offer NO guarantees.
    2. Waiting List
      1. Any girl registering after the divisional Draft, if room and availability permits, will be accepted as a tentative player upon payment of the registration fee and placed on a waiting list that will be activated after placement of all girls that participated during assessments.
        1. The waiting list will be used to fill vacancies on the original rosters which are due to:
          1. an unequal number of players on the original list
          2. illness
          3. injuries
          4. resignations
      2. At the end of each week, the Board will hold a random selection of players on the waiting list to fill the vacancies created as defined in VIII.B.1 (minimum of two teams or two girls involved). Teams will continue to make their draw in the random selection in their original Draft order.
      3. If one girl is on the waiting list for a two-week period of time, the Board will have the option of placing one additional girl. No new girl will be placed on a team after the second week of play without board approval or unless the team roster is less than nine (9) players with Board approval.
      4. If for any reason a player cannot be placed on a team, her registration fee will be refunded. However, once a refund is made, the player cannot be placed on the tentative player list again during that playing season.
    3. Adding / Removing / Resigning Players
      1. After the original Draft a team will not be permitted to add a player to its roster if any other team has fewer players, unless approved by the board.
      2. Once a player is placed on a team and she resigns from that team, she becomes ineligible to play on any other “Long Beach Heartwell Fastpitch” softball team during that season and will not receive a registration refund.
  8. Miscellaneous Draft Rules
    1. A mandatory Coaches Meeting, (of all prospected Coaches/Managers) will be held just prior to the Assessment Player Evaluations and Draft Procedure in an effort to ensure for an overall understanding of our league’s process and intention.
    2. There will be a mandatory Cooling Off period after the draft. All coaches are not to contact players until 24 hours after the draft or they are given approval by the player agent.
    3. A team will not be Drafted without a Head Coach and First Assistant Coach. In the event that multiple teams can be drafted and not enough designated Head Coaches and First Assistant Coaches available, then the Board will assist with the Draft.
    4. All managers and coaches must be approved by the Board.
    5. Team colors are chosen in reverse order from that of the drafting sequence.
    6. On any situation that may arise during the Draft procedures, which appears to be “unclear” or “outside” of the guidelines stated within this document, it shall be brought to the E-Board’s attention and the E-Board will make a final decision towards resolving the situation.

Appendix A

pastedGraphic_1.png

*** Draft Position Sample   

Appendix B

Pitchers Draft Position Example:

There are five teams drafting in the pitcher’s draft, three have know protected pitchers.  The two teams without a known protected pitcher will draw from draft positions one and two.  The coaches will draw in alphabetical order by last name.  The remaining teams with a known protected pitcher will draw from draft positions three, four, and five in alphabetical order by last name.